Personnel Files Unit – Administrative Affairs Division

The Personnel Files Unit serves as the official reference for administrative records of the college staff. It is responsible for organizing personnel files and securely archiving related documents in a systematic manner, supporting administrative requirements and providing accurate information when needed.

• Creating Employee Files: Preparing a comprehensive personnel file for each staff member, including service documents from appointment to the end of employment.
• Regular Information Updates: Recording administrative changes such as promotions, leaves, and transfers, and documenting them in official files.
• Central Archiving System: Organizing documents both physically and digitally using a classification system that ensures quick access and accurate indexing.
• Providing Data to Administrations: Supplying official entities with employee information in accordance with legal and institutional frameworks.
• Information Protection: Safeguarding employee data privacy under strict security and authentication regulations.
• Preparing Administrative Reports: Producing periodic reports and statistics related to employee movement and administrative status.

This unit represents a cornerstone of the institutional administrative structure, providing precise organization and a quick response in handling staff-related transactions.